Key & Asset Management
Replaces your paper based records
The EIDOS Cloud Based Asset & Key Management Software is the paperless solution to tracking and managing assets, saving time and money.
Benefits
Save time searching for the right key
Save money replacing locks
Log the use of data sensitive assets such as Body Cameras
Instantly know who's in possession of assets
Know when assets are due to be returned
Real Time Reporting
Fully GDPR Compliant
Automatic SMS & Email notification
How it Works
Items registered in the EIDOS Inventory such as; Keys, Radios or Body Cams, that require tracking are fitted with NFC tags. Items are booked out by scanning the NFC tag, logging the recipient’s name, contact details and expected return date and time. In the event of an item not being returned, it’s flagged as overdue and an email and optional SMS Text Message is sent to the item holder.
Issuing Methods
PC
Issue items from a PC using our USB NFC reader. No software or administrative rights required for installation.
Visitor/App Tablet
Increase accountability by obtaining the recipients photo & signature using the EIDOS visitor app & tablet.c
Smartphone
Obtain the recipients signature using the EIDOS mobile asset app.
Inventory Details
Asset details include:Â Item Description, Make, Model, Manufacturer Part No., Location, Category, Value, Commission & Decommission Dates, Issue Instructions, Notes and Image.
Overdue Notifications
Automatically notifies the item holder via email or SMS of when an item is overdue.
NFC Tag Options
- Â Tag Cable Tie
- Cable Tie
- Asset Seal
- Hang Tag
- Heavy Duty Patrol Point
- Internal Patrol Point (White)
- Internal Patrol Point (Black)
- 18mm Adhesive Label
- 30mm Adhesive Label
- NFC ID Card
Search & Manage Data
Efficient Data Management Through Search and Export Features
Export
In depth export to MS Excel.
Review
Review data using the built in dashboard or run live reports via MS Power Bi.
Search
Search and organise data by Subject Heading, Comments, Date & Time, Operator, Location, Priority or Status.
Visitor Integration
Book items out to persons on site via the EIDOS Visitor & Asset app. and capture their signature & Photo.
Key Reunite Service
As part of the annual contract a ‘Reunite Service’ is also included. Any item found with the EIDOS tag attached can be reunited with its owners via our website which rewards the finder.
Patrol Integration
Tagged assets can also be incorporated in to an EIDOS patrol route, allowing routine checks to be made of items such as Fire Extinguishers.
Arrange a Demo
Contact us to arrange a demo either face to face or via your preferred online communications platform.
Why switch to a cloud based system?
Access
Accessing a traditional paper book can be a time-consuming process that will require either a visit to site or worst still, a visit to a storage facility to search through previously archived books.
Legibility
Poor handwriting & spelling reflects badly on your organisation and could be inadmissible in a court of law.
Environmental & Financial Cost
When considering the cost of a paper-based Daily Operations Books, it is important to not only factor in the initial purchase cost of the book, but also the additional expenses associated with transportation and storage, including the environmental impact.
Near Field Communication (NFC) Explained
NFC (Near Field Communication) is a technology that allows for wireless communication between devices that are in close proximity to each other. In the context of proof of presence, NFC can be used to verify that a person is physically present at a certain location. This can be done by having the person tap their NFC-enabled device (such as a smartphone) on an NFC reader that is located at the location in question. The reader can then confirm that the device’s NFC chip is within range, thereby confirming that the person holding the device is present at the location.
Download the App
Our apps are only available for Android devices on the Google Play Store. For security reasons you will require an APK key to unlock the app the first time you use it. This can be obtained by contacting support@verifi-eidos.co.uk
Setup, Installation & Training
We want to get you up and running as soon as possible which is why when you place an order with us we’ll ask you for a list of asset and key descriptions. Once we’ve received your list we’ll pre-programme the NFC tags and populate your inventory so you can start using the system as soon as we’ve completed staff training.
Licensing
The annual licence is for a site rather than the number of users which is unlimited.
Developed & Hosted in the UK
Developed & hosted in the UK and is fully GDPR compliant.
Ongoing Support
Being cloud based, updates and enhancements are included as part of the annual license subscription, along with telephone support throughout the year.
Software
Because the software is cloud based there is no need to install software on a PC. You just need a PC with a web browser and internet connection.
Optional Products
Secure File Sharing
Key & Asset Management
Proof of Presence
