In today’s data-driven world, organisations must prioritise compliance with the General Data Protection Regulation (GDPR) to ensure the security and privacy of personal data. One area often overlooked is the use of traditional paper-based visitor and key log books, which pose significant challenges in meeting GDPR requirements.
Data Security and Vulnerabilities
Paper log books are inherently insecure and vulnerable to unauthorised access, loss, or theft, putting sensitive information at risk. In the GDPR landscape, where data security is paramount, relying on physical log books increases the likelihood of data breaches and privacy violations if they fall into the wrong hands.
Access Controls and Privacy
GDPR mandates strict access controls to protect personal data, a feat difficult to achieve with paper log books. Physical logs lack the necessary security measures, allowing anyone with access to potentially view or tamper with data, undermining compliance with GDPR data access restrictions.
Accountability and Auditing Challenges
Accountability is crucial in GDPR compliance, but paper logs hinder the ability to track and review key and visitor history effectively. Handwritten records lack the detail and traceability required for thorough auditing, complicating efforts to establish accountability in data protection incidents.
Inefficiencies and Error-Prone Processes
Manual entries in log books are error-prone and time-consuming to retrieve information from. GDPR emphasises data accuracy, but reliance on manual processes heightens the risk of mistakes, compromising data integrity and compliance with GDPR standards.
Data Subject Rights and Erasure
GDPR grants individuals rights over their data, including access, rectification, and erasure. Paper-based logs impede organisations’ ability to respond promptly and accurately to such requests, hampering compliance with data subject rights compared to digital systems.
The Solution: EIDOS
Enter EIDOS, a cloud-based GDPR-compliant software suite designed to help organisations transition to a paper-free environment seamlessly. With EIDOS, you can enhance data security, streamline processes, and ensure GDPR compliance with ease.
For more information on how EIDOS can revolutionise your data management practices, visit Verifi EIDOS (https://www.verifi-eidos.co.uk/products). Transition from the pitfalls of paper-based logs to a secure and efficient digital solution today!
