eDOB
The paperless solution to the Daily Occurrence Book
Replace the outmoded and ineffective paper based Daily Occurrence Book with the EIDOS Cloud Based Activity Log. Instant access to what’s currently happening on site with the ability to easily search archived information. Invaluable if you are responsible for managing multiple sites.
A Clear Occurrence Overview
Entries logged in the system can be organised by table headings and can be easily interrogated using the Search feature.
Entries made are logged against the Operator and are ‘time & date stamped’ along with a unique serial number.
Simple to use but full of features
Adding an entry only requires a few clicks with the option to choose from a list of user defined ‘Subject’ headings. Depending on the ‘Subject’ heading selected, the system will display the related ‘Assignment Instructions’.
Upload images and documents against an entry and log the location using Google maps or predefined areas.
Instant Notifications
Automatically notifies pre-defined contacts via email or SMS of when an incidents requires attention.
Diarise & Log Routine Tasks
Diarised prompts can be configured to remind operators to carry out pre-defined tasks such as ‘Welfare Checks’. In the event of a task not being performed the system can notify a pre-defined contact via email or SMS.
Add Entries on Patrol
Add entries and upload images using the EIDOS Patrol App.
Arrange a Demo
Contact us to arrange a demo either face to face or via your preferred online communications platform.
Why switch to a cloud based system?
Access
Accessing a traditional paper book can be a time-consuming process that will require either a visit to site or worst still, a visit to a storage facility to search through previously archived books.
Legibility
Poor handwriting & spelling reflects badly on your organisation and could be inadmissible in a court of law.
Environmental & Financial Cost
When considering the cost of a paper-based Daily Operations Books, it is important to not only factor in the initial purchase cost of the book, but also the additional expenses associated with transportation and storage, including the environmental impact.
Key Features
More than just a DOB
Unique ID
A unique ID number is automatically generated against each entry.
Tamper Proof
Although addition comments can be added against an existing entry the original entry cannot be edited or deleted.
Time & Date Stamped
A Date & time stamp is automatically generated against the entry.
Password Verification
Optional username password verification for shared PCs.
Entry Restriction
Lock down entries so they can only be viewed by administrators.
User Access Levels
Configure users to have different access levels with ‘Read’ & ‘Write’ options.
Integrated Google Maps
Log incidents and fault locations using Google maps to create activity heat maps.
File Storage
Upload and store images and documents associated to an entry.
Email & SMS
Automatically notifies pre-defined contacts via email or SMS of when an incidents requires attention.
Search
Search and organise data by Subject Heading, Comments, Date & Time, Operator, Location, Priority or Status.
Review
Review data using the built in dashboard or run live reports via MS Power Bi.
Export
In depth export to MS Excel.
Multi Site Management
Centrally manage all your sites and user access levels. Larger sites can have the option to manage their own users with overreaching control still being centrally managed.
Tasks
Diarised prompts can be configured to remind operators to carry out pre-defined tasks such as ‘Welfare Checks’. In the event of a task not being performed the system can notify a pre-defined contact via email or SMS.
Subject Headings
Easily configured with site specific Subject Headings, Assignment Instructions and prompts or details required for an entry.
Versions
We recognise that not all sites require the level of functionality we offer and budget constraints can preclude it use. In response to this we have developed a ‘stripped-down’ version which is available at a reduced cost.
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Unlimited Users |
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Subject Heading |
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Subheadings |
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User Defined Field |
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Default Descriptions |
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Assignment Instructions |
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Notifications |
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Location Map |
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Image & Document Storage |
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Additional Comments |
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Resolution |
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Tasks |
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Dashboard |
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Export |
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Automatic Software Updates |
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Phone Support |
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Licensing
The annual licence is for a site rather than the number of users which is unlimited.
Developed & Hosted in the UK
Developed & hosted in the UK and is fully GDPR compliant.
Ongoing Support
Being cloud based, updates and enhancements are included as part of the annual license subscription, along with telephone support throughout the year.
Software
Because the software is cloud based there is no need to install software on a PC. You just need a PC with a web browser and internet connection.
Optional Products
Secure File Sharing
Key & Asset Management
Proof of Presence
